Company Secretarial Services

Company secretarial services that meet compliance requirements

Services to accurately record, analyze and interpret financial transactions giving you critical financial data at your fingertips.

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Our Company Secretarial Services

Adamjee will be the driving force behind your company’s board affairs, as well as a consultant on issues relating to investor relations.

  • Company Registration in Kenya

    At Adamjee Auditors, we streamline the company formation process, ensuring full compliance with the Companies Act 2015. We guide clients through the entire incorporation process, from name reservation to the final submission of the Memorandum of Association. Who Can Form a Company? We help one or more legal persons legally form a company by subscribing their names to a Memorandum of Association. Eligible legal persons we assist include:

  • Share Registry Management & Compliance

    Maintaining an accurate and compliant share register is a critical legal requirement under the Companies Act. Adamjee Auditors provides professional management of your company’s equity structure to ensure transparency and legal standing.

  • Annual Returns & Statutory Filing

    Stay compliant and avoid penalties with our professional Annual Return filing services. We handle the timely preparation and submission of your returns to the Registrar of Companies on your incorporation anniversary and subsequent filing cycles, ensuring your company remains in "Good Standing" under the Companies Act.

  • Custody of Company Seal & Secretarial Records

    Safeguard your corporate identity with our Company Seal and Document Custody services. We provide secure storage for your company seal and essential secretarial records, ensuring they are accessible only for authorized transactions as defined in your Articles of Association. From the precise execution of sealed documents to the long-term preservation of statutory files, we ensure your critical legal assets remain secure and compliant.

  • Board & Committee Meeting Administration

    Streamline your corporate governance with our professional support for Board and Committee meetings. We collaborate directly with the Chair to prepare agendas and distribute meeting packs, ensuring every session is well-organized and productive. Our team attends meetings to record accurate minutes, draft resolutions for execution, and maintain a comprehensive register of decisions and action points, ensuring your board remains efficient and compliant.

  • Shareholder Meeting & AGM Support

    We facilitate compliant Annual General Meetings (AGMs), ensuring strict adherence to the Companies Act 2015 and your Articles of Association. Our team manages the entire lifecycle of your shareholder meetings—from preparing notices, agendas, and information packs to attending sessions for professional minute-taking and resolution drafting—guaranteeing accurate records and the seamless execution of shareholder decisions.

  • Corporate Governance Advisory

    Strengthen your leadership framework with our expert Corporate Governance services. We guide the implementation of best practices by preparing and monitoring essential governance tools like the Board Charter and Code of Conduct. Additionally, we establish precise Terms of Reference for committees and assist with strategic Board composition and Director induction programs to ensure robust, accountable oversight.

Why Adamjee Auditors for Company Secretarial Services

Maintaining compliant statutory records is just as critical as managing your finances. However, keeping up with the evolving Companies Act 2015 while running a business can be overwhelming.

At Adamjee Auditors, our Company Secretarial services go beyond simple record-keeping. We act as your strategic compliance partner, handling all legalities and internal governance operations so you can focus on growth.

  • Focus on Your Core Business While you drive your business forward, we handle the complex legalities. From maintaining statutory registers to managing board logistics, we ensure your administrative burden is lifted.
  • Risk & Compliance Management We act as your trusted advisor on all compliance matters. By improving your internal and external governance frameworks, we place your company in the best position to meet regulatory requirements and avoid costly penalties.
  • Timely Statutory Filings Never miss a deadline. Get the assurance of timely completion for all statutory filings, annual returns, and legal updates, ensuring your company remains in "Good Standing" with the Registrar of Companies.
  • Expert Guidance Without the Overhead Access the expertise of highly qualified secretarial professionals without the cost of recruiting and training an in-house Company Secretary. We provide high-level advisory on board appointments, share restructuring, and corporate best practices.
company secretarial services
Ensuring clarity and compliance in your Shareholders Agreements.Expert drafting and review of Shareholders Agreements and corporate governance documents in Kenya.
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What you need to know about Company/Corporate Secrtary Services

Our services cover the full compliance lifecycle, including company registration, filing annual returns, maintaining the share registry, custody of the company seal, and administrative support for Board and Shareholder meetings (AGMs).

Filing Annual Returns is a mandatory requirement under the Kenyan Companies Act 2015. It confirms your company’s current details with the Registrar of Companies. Failure to file can lead to penalties or your company being struck off the register.

Yes. We handle all share-related matters, including the allotment of new shares, transfer of existing shares, and alteration of share capital (such as subdivision or consolidation), ensuring all changes comply with your Articles of Association.

Absolutely. We assist foreign nationals and entities in registering local subsidiaries or branches, including processing all necessary documentation with the Business Registration Service (BRS).

Outsourcing to Adamjee Auditors gives you access to specialized legal and governance expertise at a fraction of the cost of a full-time employee. It ensures continuity, reduces compliance risk, and guarantees that your statutory records are always audit-ready.

  • Guaranteed Compliance: We ensure strict adherence to the Companies Act 2015, keeping your business in "Good Standing" and penalty-free.
  • Risk Mitigation: Our proactive management of your statutory records prevents legal gaps and protects your corporate identity.
  • Operational Efficiency: We handle the complex administrative burden—from AGMs to annual returns—so you can focus entirely on growing your business.
  • Cost-Effective Expertise: Access high-level corporate governance and legal advisory without the overhead costs of hiring a full-time in-house secretary.
Company Secretarial Services
Adamjee AuditorsA close-up view of a Shareholders Agreement document with a fountain pen and a magnifying glass highlighting the text, representing detailed legal review.
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Success Stories

COMPANY REGISTRATION

Fertilizer supplier | Chemagrow International Limited

With a rapidly growing presence across Africa, Chemagrow International Limited required an accounting firm that could navigate complex cross-border regulations. Adamjee Auditors provided the critical support needed to achieve these long-term goals. Their experts streamlined the company’s tax compliance (covering direct and indirect taxes) and managed essential legal regulatory requirements, proving to be an invaluable partner in Chemagrow’s successful expansion.

“Adamjee and his team were extremely helpful. They were communicative, had the paperwork organized, and were transparent in the steps they needed to take. I highly recommend using their services if you need assistance with more than just basic tax filings.“

FAQ

Have questions? Check if we have already answered them below.

What are company secretarial services and why does my company need them?

Company secretarial services involve providing administrative and compliance support to ensure that a company meets its legal and regulatory obligations. These services are crucial for maintaining good corporate governance, managing statutory requirements, and ensuring compliance with company laws and regulations. By outsourcing company secretarial services, your company can focus on core business activities while ensuring that all necessary filings, documentation, and corporate governance practices are properly managed.

Is company secretarial services only relevant for large corporations?

No, company secretarial services are relevant for companies of all sizes, including small and medium-sized enterprises (SMEs). While large corporations may have more complex compliance requirements, SMEs also need to adhere to statutory obligations and maintain proper corporate governance. Engaging company secretarial services can help SMEs navigate legal and regulatory complexities, ensure compliance, and streamline administrative processes.

How do I choose the right company secretarial service provider for my company?

When selecting a company secretarial service provider, consider the following factors:

  • Experience and expertise in company secretarial services.
  • Familiarity with the legal and regulatory framework relevant to your industry and jurisdiction.
  • Ability to handle your company’s specific compliance requirements.
  • Track record of reliability, accuracy, and attention to detail.
  • Availability and responsiveness to your company’s needs.
  • Transparency regarding service fees and any additional costs.
  • Positive references or testimonials from existing clients

By conducting thorough research and evaluating multiple service providers, you can choose one like Adamjee that best aligns with your company’s needs and values.

What are the fees for overseas consultation?
We provide our services on a first come first serve basis. Please be patient.
What documents do I have to provide?
We provide our services on a first come first serve basis. Please be patient.

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