Quick Answer
To register a company in Kenya, reserve a name on eCitizen, then file the incorporation application with the Business Registration Service (BRS). You need to give details of the directors (at least one for a private company, two for a public company), the shareholders and the registered office in Kenya, and adopt model articles or file your own. As at October 2026, BRS charges KES 10,650 to register a private limited company and gives a timeline of 3–5 days for the Certificate of Incorporation. Before you start trading, confirm the company's KRA PIN; before you hire, register with NSSF and SHA.
Key Takeaways
  • Choose the structure first. A private limited company needs at least one director and can be formed by a single shareholder; it needs a company secretary only if its paid-up capital is KES 5 million or more. A public company needs at least two directors and a company secretary (Companies Act, 2015, sections 128, 243 and 244).
  • Reserve the company name on eCitizen first. A reservation lasts 30 days, and the Registrar can extend it to no more than 60 days (Companies Act, 2015, section 48).
  • File online with BRS on eCitizen, giving the directors, shareholders, registered office and articles. As at October 2026, BRS gives a timeline of 3–5 days for the Certificate of Incorporation of a private or public limited company.
  • After incorporation, confirm the company's KRA PIN, register for VAT once taxable supplies reach KES 5 million in 12 months, register with NSSF and SHA (which replaced NHIF) before running payroll, and lodge the beneficial ownership register.
  • As at October 2026, the BRS fee schedule lists KES 10,650 to register a private or public limited company and KES 10,000 for a company limited by guarantee. County permits and any sector licences cost extra.

Starting a business in Kenya requires careful planning and compliance with local legal and regulatory requirements. Company registration is the first critical step toward establishing a legal entity capable of operating, hiring employees, opening bank accounts, and entering into contracts. Whether you are a startup founder, entrepreneur, or an investor, understanding the step-by-step process ensures that your business is set up correctly and avoids unnecessary delays or penalties.

In Kenya, incorporation is governed by the Companies Act, 2015 and handled online by the Business Registration Service (BRS) through eCitizen, while KRA compliance requirements apply to the company from the day it is formed. Additionally, specialised licences may apply depending on your business sector. Many business owners face challenges navigating this complex landscape, from selecting the right company structure to understanding statutory requirements.

This guide sets out the steps for registering a company in Kenya, with fees and timelines checked against the BRS fee schedule as at October 2026. It also highlights the role of professional advisory services, like those offered by Adamjee Auditors, in streamlining the process, ensuring compliance with Kenyan Tax Law, and aligning your company structure with long-term growth strategies.

Understanding Company Types in Kenya

Before registering a company, you must decide on the type of legal entity that best suits your business objectives. Companies are formed under the Companies Act, 2015; sole traders and partnerships are registered separately with BRS. Each structure has its own requirements and implications.

 Private Limited Company (Limited by Shares)

  • Most common choice for SMEs and startups.

  • Requires at least one shareholder and one director. A company secretary is required only if paid-up capital is KES 5 million or more (Companies Act, 2015, section 243).

  • Shareholders’ liability is limited to their shareholding.

  • Can raise capital and have perpetual succession.

 Public Limited Company

  • Suitable for large enterprises intending to raise capital publicly.

  • Must have at least two directors and a company secretary (Companies Act, 2015, sections 128 and 244); like any company, it can be formed by one or more members.

  • Can offer shares to the public and, if it meets the listing rules, have its shares listed on the Nairobi Securities Exchange (NSE).

 Company Limited by Guarantee

  • Typically used for non-profits and associations.

  • Members’ liability is limited to a predetermined guarantee amount.

  • No share capital involved.

Sole Proprietorship and Partnership

  • Not companies: a sole trader or general partnership trading under a business name registers that name with BRS, which is quicker and cheaper than incorporating a company.

  • Sole proprietors and partners in a general partnership have unlimited liability (a limited liability partnership is a separate option).

  • Best suited for very small businesses with minimal compliance requirements.

Choosing the right company type affects your tax obligations, access to capital, and legal responsibilities. Professional guidance from Adamjee Auditors ensures you select a structure aligned with your strategic goals.

Pre-Registration Requirements

Before filing for company registration, several preparatory steps are essential. These steps ensure that your application is accepted without delays and aligns with KRA regulations.

 1. Business Name Search and Reservation

  • Conduct a name search on the eCitizen portal to confirm availability.

  • Ensure the name is unique, not offensive, and complies with Kenyan naming laws.

  • Reserve the name for the fee shown on your eCitizen invoice. A reservation lasts 30 days, and the Registrar may extend it, for a special reason, to no more than 60 days (Companies Act, 2015, section 48).

 2. Identify Directors and Shareholders

  • Minimum one director for a private company and two for a public company. At least one director must be an individual, and no one under 18 can be appointed (Companies Act, 2015, sections 128, 129 and 131).

  • Directors must provide identification documents and contact information.

  • Shareholders’ details, including passport or ID numbers, are required.

 3. Prepare Company Constitution

  • You can adopt the prescribed model articles of association in full or in part, or file your own articles; if a limited company files none, the model articles apply (Companies Act, 2015, sections 20 and 21).

  • Every company also files a memorandum of association, a short statement signed by the founding members; public companies and companies with special share or governance rules often draft tailored articles.

  • Constitution governs internal management, shareholders’ rights, and dispute resolution.

4. Registered Office and Postal Address

  • All companies must provide a physical registered office in Kenya.

  • The registered office will receive official correspondence, including notices from the Registrar of Companies.

 5. KRA PINs for Directors

  • Obtain a KRA Personal Identification Number (PIN) for all directors.

  • Once incorporated, the company needs its own KRA PIN; check your eCitizen/BRS account and iTax to see whether one has already been generated before applying separately.

  • Required for corporate tax registration, VAT, and PAYE obligations.

Professional firms like Adamjee Auditors can assist in pre-registration planning to ensure smooth compliance with all regulatory requirements.

 Step-by-Step Company Registration Process

 Step 1 – Online Registration via eCitizen

  1. Visit the eCitizen portal.

  2. Log in or create an account.

  3. Navigate to the Business Registration Service (BRS) section.

  4. Fill in details including company name, directors, shareholders, and registered office.

  5. Upload the model constitution or memorandum/articles of association.

  6. Pay the prescribed registration fee online.

Once BRS approves the application, you can download the Certificate of Incorporation from your eCitizen account. As at October 2026, BRS gives a timeline of 3–5 days for private and public limited companies.

 Step 2 – Post-Incorporation Compliance

  • Obtain KRA PIN for the company if not already done.

  • Register for VAT once taxable supplies reach KES 5 million or more in a 12-month period (KRA threshold as at October 2026); voluntary registration below this is possible, subject to KRA conditions.

  • Set up PAYE for employees.

  • Register as an employer with NSSF and the Social Health Authority (SHA), which replaced NHIF in October 2024, before your first payroll, and deduct the Affordable Housing Levy from staff pay and remit it with the employer’s matching contribution.

  • Lodge the company’s register of beneficial owners with the Registrar (Companies Act, 2015, section 93A) and keep it up to date.

 Step 3 – Business Licences and Permits

Depending on your industry, additional licences may be required:

  • County business permit – issued by the county government where you operate (some counties still call it a trading licence).

  • Sector-Specific Permits – For example, food, health, education, or financial services.

  • Environmental or Health Approvals – Where applicable.

Advisory firms like Adamjee Auditors guide businesses through licensing requirements to ensure full compliance.

 Step 4 – Opening a Corporate Bank Account

  • Present Certificate of Incorporation, KRA PIN, and directors’ IDs.

  • Choose a bank that offers business banking services, including merchant accounts, online banking, and loan facilities.

 Step 5 – Maintaining Compliance

  • Keep accurate books of accounts using professional services such as bookkeeping.

  • File annual returns and pay corporate taxes on time.

  • Prepare for potential KRA audits by keeping all financial records audit-ready.

 Cost of Registering a Company in Kenya

The costs involved in registering a company vary depending on company type and complexity:

  • Name search and reservation: a small fee, shown on your eCitizen invoice

  • Registration fee for private limited companies: KES 10,650 (BRS fee schedule, as at October 2026)

  • Public company registration: KES 10,650; a company limited by guarantee is KES 10,000 (BRS fee schedule, as at October 2026)

  • Business licences and permits: Varies by county and sector

  • Professional advisory fees: Optional but highly recommended

Investing in professional guidance ensures your registration is compliant, timely, and audit-ready, minimising risks of penalties or delays. Adamjee Auditors provides end-to-end support, including company secretarial services to streamline costs and compliance.

Frequently Asked Questions (FAQs)

 How long does it take to register a company in Kenya?

BRS gives a timeline of 3–5 days for a private limited company once a complete application is submitted on eCitizen (as at October 2026). Name issues or queries from the Registrar can add time.

 Can a foreigner register a company in Kenya?

Yes. Foreign nationals can be directors and shareholders of a Kenyan company. The Companies Act, 2015 requires at least one director who is an individual and a registered office in Kenya, but it does not require a Kenyan-resident director. Foreigners who will work in the business also need the relevant immigration permit.

 Do I need a professional accountant during registration?

While not mandatory, professional guidance ensures compliance with KRA, VAT, PAYE, and statutory filings. See Adamjee Auditors for expert support.

What is the minimum capital requirement?

The Companies Act, 2015 sets no minimum share capital for private companies. A public company cannot do business until the Registrar issues a trading certificate, which requires allotted share capital of at least the statutory authorised minimum (section 516).

 How Adamjee Auditors Simplifies Company Registration

Navigating company registration, tax compliance, and post-incorporation obligations can be complex. Adamjee Auditors provides:

  • End-to-end registration services including name search, incorporation, and post-registration filings.

  • Tax compliance guidance, ensuring VAT, PAYE, and corporate tax obligations are met.

  • Bookkeeping and payroll setup, reducing errors and audit risk.

  • CFO advisory and strategic planning, aligning company structure with business goals.

By partnering with a trusted advisor, your business benefits from speed, accuracy, and peace of mind. Learn more about our services and contact us to start your company registration journey today.

Get Expert Financial & Audit Guidance Today

Navigating Kenya’s financial and regulatory landscape can be complex. Don’t leave your company’s compliance to chance. Let our experts at Adamjee Auditors provide the clarity and support you need.

Contact us today for a consultation on our comprehensive audit, tax, and advisory services.

NAIROBI OFFICE  1st Floor, Le’Mac Building, Church Road, off Waiyaki Way, Westlands
 Contact us: +254 703 899 606 / +254 717 908 241
 Email: info@adamjeeauditors.com

MOMBASA OFFICE  Suite 401, Motorwalla Building, Jomo Kenyatta Road
 Contact us: +254 717 908 241
 Email: info@adamjeeauditors.com

We are social. Let’s chat!

Serving Clients Across Kenya: Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Thika, Malindi, Kitale, Garissa, Kakamega, Nyeri, Meru, Machakos, Voi, Lamu, Naivasha, Kericho, Nanyuki, Embu, Kitui

Frequently Asked Questions

How long does it take to register a company in Kenya?
As at October 2026, BRS gives a timeline of 3–5 days for a private limited company once a complete application has been submitted on eCitizen. Name reservation, missing documents or queries from the Registrar can add time.
Can a foreigner register a company in Kenya?
Yes. Foreign nationals can be directors and shareholders of a Kenyan company. The Companies Act, 2015 requires at least one director who is an individual and a registered office in Kenya, but it does not require a Kenyan-resident director. Foreigners who will work in the business also need the relevant immigration permit.
How much does it cost to register a company in Kenya?
As at October 2026, the BRS fee schedule lists KES 10,650 to register a private or public limited company and KES 10,000 for a company limited by guarantee. On top of that you pay the name search and reservation fee shown on your eCitizen invoice, county business permits and any sector licences.
When must my new company register for VAT?
A company must register for VAT once its taxable supplies reach KES 5 million or more in a 12-month period (the KRA threshold as at October 2026). Below that level it can apply to register voluntarily, subject to KRA's conditions.
Which law governs company registration in Kenya?
The Companies Act, 2015 governs incorporation, and the Business Registration Service runs the Companies Registry on eCitizen. Tax registration is with KRA, and county governments and sector regulators issue permits and licences.